Frequently Asked Questions

General Questions

What happens to lost & found items?


Prescott Pines is not responsible for any items left behind, lost, or stolen. After 30 days, unclaimed items become the property of Prescott Pines and will be given to needy families or charitable organizations. We recommend that you leave valuable items at home .




Will I have internet access?


The camp broadcasts a wireless internet signal from the Welcome Center and Hungry Bear Depot and several of the meeting rooms. You can access this signal using most wi-fi enabled devices. Just click on PrescottPines-Guest.




Will I get cell reception?


Depending on your provider, you will either have partial cell phone coverage or none at all. Verizon is the best for now, AT&T is a close second. Sprint is pretty sketchy and T-Mobile and other smaller companies are probably out of luck.




What kind of security does the camp have in place?


  • All paid guests are given a wristband when they arrive at camp and are asked to wear it for the duration of their stay. Anybody on campus who is not wearing a wristband will be asked to check in at the main office.
  • All visitors need to check in at the welcome center upon arrival and will be directed to their group leader.
  • Prescott Pines Camp is surrounded on three sides by National Forest and by private property on the fourth side. There is a fence surrounding the property and the entrances are both clearly marked.
  • Group leaders can request keys for various levels of security in the lodging. By default, we will give one master key for each building you are using, mainly for the purpose of unlocking doors that were accidently locked. If you would like individual room security though, we can provide you with a specific key for each room. Please keep in mind though that there is a small fee for lost keys.
  • Please do not bring valuables or expensive items to Prescott Pines Camp. We are not responsible for lost or stolen items. The safest place to keep these items is in your private vehicle.
  • Our biggest security concern here is the animals. Squirrels and skunks live fat and happy lives here at camp and are not afraid to walk through open doors day or night. They also have not figured out how zippers work either and tend to just chew their way through a bag to get to the food. Please help us out by keeping doors closed, even when you are in the room.




Did you receive my registration for _________ ?


If you submit your registration online, you should receive an email confirmation within a few minutes. Please check your spam box to make sure it wasn’t filtered. If you sent in your registration via “snail mail”, you will receive an email when it is processed, assuming you gave us one on the registration form. If you did not, then you may verify we received it by calling. Please give us at least a week to get your registration in the mail and process it before calling.




What's on the menu? Do you accomodate special dietary needs?


With enough warning, we are able to accommodate most dietary needs. Please let us know about your needs via the Dietary Request Form. If your dietary needs constitute a serious health risk, the safest thing to do is bring your own food. We can provide refrigeration and a microwave for you to prepare your own meals.




Do you have a gift/snack shop?


The Hungry Bear Snack and Gift Shop is available upon request by the group leader. We offer a variety of snacks, hot food items, and fountain and bottled drinks. There is also a selection of souvenirs, t-shirts, gifts and toys to choose from.




Do you have individual camping sites or rent individual cabins?


The main camp does not have campsites or cabins for individuals or small groups. We are more of a “retreat center” that rents to organizations and groups who can provide their own liability insurance. If your not sure if your group fits into that category, just ask. For small unofficial groups, we offer Groom Creek Lodge as a vacation rental.




Are pets allowed?


We are sorry, but pets of any kind are not allowed at Prescott Pines Camp. Feel free to become attached to our local wildlife as a complimentary substitution.




Is smoking and/or alcohol permitted at Prescott Pines?


While all of our buildings are non-smoking areas, there is a central (and covered) area where smoking is permitted. Alcohol is not allowed at Prescott Pines Camp.




What is lodging like?


  • Lodging is assigned according to how many people are in your group and what is available. Your lodging assignment may not be the same as last year! We will let you know what has been assigned to you as soon as we can.
  • We only assign you the number of buildings you need. You will need to assign your campers and chaperons to the individual rooms.
  • You can see floor plans and cabin assignment sheets on our website.
  • Guests must bring their own bedding, towels and toiletries. Upgraded lodges include bedding and towels, but not toiletries. Upgraded lodges are also an additional fee.





Outdoor Education Questions

What's on the menu? Do you accomodate special dietary needs?


With enough warning, we are able to accommodate most dietary needs. Please let us know about your needs via the Dietary Request Form. If your dietary needs constitute a serious health risk, the safest thing to do is bring your own food. We can provide refrigeration and a microwave for you to prepare your own meals.




What information should I give out before coming?


Download the Chaperon Letter and hand it out to chaperons before they come. It has an explanation of what we expect from them during the week and some tips on how to be a great camp chaperon. Download the What To Pack (and What NOT To Pack) list and hand it out to everyone. This is a general packing list and some do’s and don’ts. For instance, DO bring closed-toed shoes, DON’T bring your video games. The list is a Word document so you can edit it to include your own items if you’d like.




Will I get cell reception?


Depending on your provider, you will either have partial cell phone coverage or none at all. Verizon is the best for now, AT&T is a close second. Sprint is pretty sketchy and T-Mobile and other smaller companies are probably out of luck.




What does the last day look like?


  • Between the time they get up and 9:00 am, everyone will need to get themselves ready for the day and pack up their things. The rooms must be empty of all personal belongs by 9:00am for the Accomodations team to start cleaning.
  • Breakfast will still be served at 8:00 am as usual though, so spread the word to not be late!
  • Luggage should be brought to the pool area where they unloaded their buses. If the luggage needs to be organized by buses, we ask that the teachers let us know and we will do our best to assist them with this.
  • At 9:00, we will start our Human Foosball & Nuke’m Tournament. Everyone will gather behind Manzanita and we will battle it out between the teams.
  • Lunch will be served at 11:00, an hour early so you can get on your way.
  • The Hungry Bear will be open just after lunch starts for anyone who would like to purchase last-minute items (unless requested otherwise).
  • After lunch, we hand the reigns back to the teachers for bus loading. And then it’s back down the mountain!




What things should I stress to my calss before coming?


  • Camp is school, and the same rules apply there as do in your classroom.
  • Bring warm clothes! Its cold in the winter here and could possibly even be snowing or raining. Every camper needs a warm coat and/or rain gear. We don’t like to go inside if we don’t have to.
  • They are going to have so much fun and learn so much its crazy!




When should we plan on arriving (and then what happens)?


  • Plan on arriving between 11am and 12:30pm. Unless you’ve made other arrangements, your group will need to bring a sack lunch for their first meal. If you arrive by 12:30pm, you will have time to eat lunch and move into your rooms before orientation.
  • This is the ideal arrival situation: when your bus rolls into camp, we will be waiting for you and will direct the bus around the corner near the pool. We’ll unload all of the luggage there and direct the campers to collect their lunches. We’ll eat lunch down at Victory Circle, giving you a chance to deal with any last minute housing arrangements. Usually teachers use this time to organize their campers and chaperons into cabins if they haven’t already done so. When the cabins are done with their lunch, you may dismiss them to go with their chaperons and move into their rooms. The bell will ring around 1:30pm for Orientation in the Main Chapel and the ODE Coordinator will take over and run things from there on out!
  • Some schools choose to stop at Sunset Point along I-17 for lunch and arrive a little later. Others schedule a field trip along the way and come a little later. We’re pretty flexible, so if you want to get creative, just let us know ahead of time and we’ll be ready for you.




Do we have to have the Hungry Bear open?


  • For various reasons, some schools ask us not to open the Hungry Bear and we are happy to comply. But we do ask you to consider allowing this activity to happen as it helps us continue to keep Outdoor Education prices as low as possible.
  • We are also willing to limit the kinds of things campers can purchase in the Hungry Bear, so if it is just the caffeine you are worried about (and believe me, we totally understand that one), we won’t sell those items. Just let us know!




How do meal times work?


  • The bell will ring calling the campers to mealtimes 5-10 minutes before the meal begins. Campers and chaperons will line up outside the dining hall (weather permitting) to hear announcements and play a short game before going inside.
  • Meals are served buffet style and are all you can eat. We do set portion limits for the first time through the line in order to get everyone fed as soon as possible and to limit the amount of wasted food. After everyone has eaten, we will call “Seconds” and anyone may get more if they would like it. There is not usually seconds on desserts.
  • When campers are done eating, they are asked to bring their dishes to the window, scrape any garbage into the trash and sort their silverware. They are then free to leave the dining hall with their chaperon. Some teachers prefer to dismiss their all of their students together and while they are free to do this, it may cause more congestion at the window. We ask that these teachers assist us in directing traffic if need be.
  • Campers will be served breakfast, lunch and dinner and will be served a snack in the afternoon (which may be included as part of a class). The Hungry Bear snack shop will be open in the evening as well unless otherwise requested. Nobody should go hungry at camp—it seems the more common complaint is having too much food!
  • There is coffee and tea available in the Hungry Bear 24 hours a day. We know you’ll need your caffeine this week!




What do i need to tell the camp ahead of time?


  • Any special physical needs your campers may have: handicapped access, medical equipment or anything else we may need to prepare for. We can accommodate nearly any situation and will bend over backwards to make camp a possibility for everyone. Just ask!
  • Any dietary needs your group may have: vegetarians, celiacs, or allergies. We can accommodate some of these needs, but the safest thing to do in most cases is to bring their
  • The name of your first aid person. Prescott Pines staff are nearly all Red Cross CPR and First Aid certified, but will only provide medical assistance in life-threatening situations. For liability reasons, we will defer any minor first aid to your assigned person.
  • Send in your group’s Certificate of Insurance. The certificate must list Prescott Pines Camp as the certificate holder and include language indicating that Prescott Pines Camp is listed as “additional insured” for the dates of your stay with us. We must have a copy of the certificate before you arrive, or your group will not be permitted on the property. A sample of this certificate has been enclosed in this packet for your reference. If your district’s insurer is Valley Schools Insurance Trust, we also require individual liability release forms for your students.
  • The number of campers, chaperons and teachers coming. This is especially important if the total number differs greatly from your contracted number, as we’ll need to let the kitchen know.
  • Your class selections.




What does a typical day look like?


  • The ODE coordinator will be sending you a schedule for your camp fairly soon after you select your classes, but here’s generally what happens on the second day:

  • Wake up and come to breakfast.
  • Head back to your cabins to straighten things up, complete any missed workbook pages and just enjoy the company of your cabin mates.
  • Morning class rotation.
  • Lunch!
  • Afternoon class rotation (with snack in the middle if it’s not included in a class).
  • Dinner!
  • Evening activities. This is probably the most variant thing between schedules, so it’s entirely dependent on what activities you choose.
  • We will meet together as a group before everything happens: in the Main Chapel for a camp song before class rotations and at the flagpole for meals. You won’t need to find your way to your activity because your instructor will take you there from the Chapel.




What classroom supplies do I need to bring?


  • During orientation, each team will receive a box of supplies for the week:

    • 1 workbook for each student.

    • Enough pencils for the week

    • 1 wristband for each camper and chaperon]

    • A pencil sharpener

    • Scissors (to trim the wristbands, mainly)

  • So, basically you don’t need to bring any classroom supplies




How should I organize my campers and chaperones?


  • Plan on bringing about 1 chaperon for every 7 students. The exact ratio depends on which lodging you are using, as the rooms vary in how many they sleep. Most rooms sleep between 4-6 individuals.
  • Assign each student to a chaperon, preferably the same one that will be supervising them at night. We will refer to a group of campers and their chaperon as a “Cabin”.
  • Combine multiple Cabins into evenly sized “Teams”. The Outdoor Education Coordinator will be letting you know how many teams you will get based on how many students you will be bringing. Usually teams are around 21 campers. The team names are almost always “Antelope”, “Bears”, “Cougars”, “Deer”, “Falcons”, and “Eagles” (get it? A, B, C, D…). Each team will go through the class rotations together.
  • The beauty of this setup is that the campers will be under the supervision of their chaperon for the entire camp. You can also have fathers and daughters (and mothers and sons) together during the day just by combing those two cabins in the team.





Frontier Village Questions

What items should be left at home?


Electronic devices such as: Ipods, MP3 players, CD Players, Radios, Electronic Games, Drugs Other than their own Prescription* Tobacco, Fireworks, Alcohol, Firearms, Knives or other Weapons* *None of these are allowed on the grounds and if brought will be taken away and NOT returned! Campers should understand that violation of these rules may result in the contact of parents/guardians with the possibility of being sent home.




How is housing assigned?


Campers will be pre-assigned to housing based on space available and roommate requests. See registration form to indicate a roommate preference, we will try to honor your requests. Church groups will be assigned housing together, based upon gender. No cabin assignments will be changed on check-in day.




Does Prescott Pines Provide camper insurance?


Campers are responsible for their own insurance coverage. Personal insurance information will be collected with the camper’s registrations, and will be kept on file, to be used if the camper needs medical treatment.




Can campers use the phone to call home?


Due to the intensity and the scheduling of the programs, the public phones will be unavailable to the campers. As always, our medical personnel will contact you in case of a sickness or injury.




What happens to lost & found items?


Prescott Pines is not responsible for any items left behind, lost, or stolen. After 30 days, unclaimed items become the property of Prescott Pines and will be given to needy families or charitable organizations. We recommend that you leave valuable items at home.




Are there any camp rules?


  • Campers may not leave the grounds unless:

    • Under supervised camp activities

    • A written request signed by the parent/guardian is presented at registration.

  • Campers are under the authority of the camp staff during the camp week.
  • No visitors without prior approval.
  • Campers will conform to the camp dress code which is casual and modest.




Do you have a gift/snack shop?


The Hungry Bear Snack and Gift Shop is available upon request by the group leader. We offer a variety of snacks, hot food items, and fountain and bottled drinks. There is also a selection of souvenirs, t-shirts, gifts and toys to choose from.




How do you present the Gospel to kids?


Our counselors are trained to get to know their campers as individuals, and this forms the foundation for our evangelical technique. Each week, we present biblically themed lessons during daily chapel that culminate in a Thursday night presentation of the Gospel. This is paralleled by a week-long skit at town-time that presents the same message dramatically. On Thursday night, after the climax of the skit and the Gospel message at chapel, the counselors meet with their campers and go more in depth, sharing their own experiences with Christ. Our counselors understand that each person comes to Christ according to God’s timing, and will never force a camper to make a decision or judge a camper for not choosing to accept Christ.




What is lodging like?


  • Lodging is assigned according to how many people are in your group and what is available. Your lodging assignment may not be the same as last year! We will let you know what has been assigned to you as soon as we can.
  • We only assign you the number of buildings you need. You will need to assign your campers and chaperons to the individual rooms.
  • You can see floor plans and cabin assignment sheets on our website.
  • Guests must bring their own bedding, towels and toiletries. Upgraded lodges include bedding and towels, but not toiletries. Upgraded lodges are also an additional fee.




What kind of security does the camp have in place?


  • All paid guests are given a wristband when they arrive at camp and are asked to wear it for the duration of their stay. Anybody on campus who is not wearing a wristband will be asked to check in at the main office.
  • All visitors need to check in at the welcome center upon arrival and will be directed to their group leader.
  • Prescott Pines Camp is surrounded on three sides by National Forest and by private property on the fourth side. There is a fence surrounding the property and the entrances are both clearly marked.
  • Group leaders can request keys for various levels of security in the lodging. By default, we will give one master key for each building you are using, mainly for the purpose of unlocking doors that were accidently locked. If you would like individual room security though, we can provide you with a specific key for each room. Please keep in mind though that there is a small fee for lost keys.
  • Please do not bring valuables or expensive items to Prescott Pines Camp. We are not responsible for lost or stolen items. The safest place to keep these items is in your private vehicle.
  • Our biggest security concern here is the animals. Squirrels and skunks live fat and happy lives here at camp and are not afraid to walk through open doors day or night. They also have not figured out how zippers work either and tend to just chew their way through a bag to get to the food. Please help us out by keeping doors closed, even when you are in the room.




How many adult leaders do we need to bring?


The required ratio is 1 adult leader per 7 students of the same sex. You are welcome to bring additional leaders over the required ratio, however, they will pay the full camper price.





Youth Camp Questions

What items should be left at home?


Electronic devices such as: Ipods, MP3 players, CD Players, Radios, Electronic Games, Drugs Other than their own Prescription* Tobacco, Fireworks, Alcohol, Firearms, Knives or other Weapons* *None of these are allowed on the grounds and if brought will be taken away and NOT returned! Campers should understand that violation of these rules may result in the contact of parents/guardians with the possibility of being sent home.




How is housing assigned?


Campers will be pre-assigned to housing based on space available and roommate requests. See registration form to indicate a roommate preference, we will try to honor your requests. Church groups will be assigned housing together, based upon gender. No cabin assignments will be changed on check-in day.




Does Prescott Pines Provide camper insurance?


Campers are responsible for their own insurance coverage. Personal insurance information will be collected with the camper’s registrations, and will be kept on file, to be used if the camper needs medical treatment.




Can campers use the phone to call home?


Due to the intensity and the scheduling of the programs, the public phones will be unavailable to the campers. As always, our medical personnel will contact you in case of a sickness or injury.




What happens to lost & found items?


Prescott Pines is not responsible for any items left behind, lost, or stolen. After 30 days, unclaimed items become the property of Prescott Pines and will be given to needy families or charitable organizations. We recommend that you leave valuable items at home.




Are there any camp rules?


  • Campers may not leave the grounds unless:

    • Under supervised camp activities

    • A written request signed by the parent/guardian is presented at registration.

  • Campers are under the authority of the camp staff during the camp week.
  • No visitors without prior approval.
  • Campers will conform to the camp dress code which is casual and modest.




Do you have a gift/snack shop?


The Hungry Bear Snack and Gift Shop is available upon request by the group leader. We offer a variety of snacks, hot food items, and fountain and bottled drinks. There is also a selection of souvenirs, t-shirts, gifts and toys to choose from.




How do you present the Gospel to kids?


Our counselors are trained to get to know their campers as individuals, and this forms the foundation for our evangelical technique. Each week, we present biblically themed lessons during daily chapel that culminate in a Thursday night presentation of the Gospel. This is paralleled by a week-long skit at town-time that presents the same message dramatically. On Thursday night, after the climax of the skit and the Gospel message at chapel, the counselors meet with their campers and go more in depth, sharing their own experiences with Christ. Our counselors understand that each person comes to Christ according to God’s timing, and will never force a camper to make a decision or judge a camper for not choosing to accept Christ.




What is lodging like?


  • Lodging is assigned according to how many people are in your group and what is available. Your lodging assignment may not be the same as last year! We will let you know what has been assigned to you as soon as we can.
  • We only assign you the number of buildings you need. You will need to assign your campers and chaperons to the individual rooms.
  • You can see floor plans and cabin assignment sheets on our website.
  • Guests must bring their own bedding, towels and toiletries. Upgraded lodges include bedding and towels, but not toiletries. Upgraded lodges are also an additional fee.




What kind of security does the camp have in place?


  • All paid guests are given a wristband when they arrive at camp and are asked to wear it for the duration of their stay. Anybody on campus who is not wearing a wristband will be asked to check in at the main office.
  • All visitors need to check in at the welcome center upon arrival and will be directed to their group leader.
  • Prescott Pines Camp is surrounded on three sides by National Forest and by private property on the fourth side. There is a fence surrounding the property and the entrances are both clearly marked.
  • Group leaders can request keys for various levels of security in the lodging. By default, we will give one master key for each building you are using, mainly for the purpose of unlocking doors that were accidently locked. If you would like individual room security though, we can provide you with a specific key for each room. Please keep in mind though that there is a small fee for lost keys.
  • Please do not bring valuables or expensive items to Prescott Pines Camp. We are not responsible for lost or stolen items. The safest place to keep these items is in your private vehicle.
  • Our biggest security concern here is the animals. Squirrels and skunks live fat and happy lives here at camp and are not afraid to walk through open doors day or night. They also have not figured out how zippers work either and tend to just chew their way through a bag to get to the food. Please help us out by keeping doors closed, even when you are in the room.




How many adult leaders do we need to bring?


The required ratio is 1 adult leader per 7 students of the same sex. You are welcome to bring additional leaders over the required ratio, however, they will pay the full camper price.





 
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