Get Ready for Camp!
Welcome to the ODE Camp Prep site. These pages are for schools who are already contracted to come to Prescott Pines for Outdoor Education camp.
If you have not booked a camp, let us know if you are interested in doing so.
Frequently Asked Questions
Will I or my chaperones need to teach anything?
- Prescott Pines will provide instructors to lead each class. We do expect there to be chaperones or teachers with each group though and they may need to help out.
- There may be times when we will ask you or your chaperones to lead an evening activity. This depends on the size of your group and the activities you choose. If that were to be the case, we would provide you with the instructions before your arrival, have all the needed materials set up, and walk you through how the activity works.
- The other activity that you will run is the campfire. We provide the s’more supplies and skewers and have the campfire set up; you just have to light it. Activities vary by school and available talent, so feel free to be creative or ask for some inspiration if needed.
How do meal times work?
- Students will be served breakfast, lunch, dinner and an afternoon snack.
- We will ring a bell 5-10 minutes before the start of the meal. When the bell is heard, chaperones and students head into the dining hall and sit down at a table. Once inside everyone will be dismissed to get their food by their animal group.
- Meals are served buffet style with set portion limits. Portions are listed at the front of each buffet line and are in place in order to get everyone fed as soon as possible and to limit the amount of wasted food. After everyone has eaten, the host will dismiss the animal groups for seconds.
- When campers are done eating, they are asked to bring their dishes to the dish window. They are then free to leave the dining hall with their chaperone, unless they have Kitchen Party.
- One animal group is assigned to Kitchen Party for each meal. The Kitchen Party group will stay after the meal to help with wiping down tables, straightening chairs, getting any last dishes to the dish window and sweeping.
- There is coffee and tea available, 24 hours a day, for adults in the Hungry Bear Depot.
What is the Hungry Bear Store? How does having it open work?
- The Hungry Bear is our small souvenir and snack shop. Prices in the Hungry Bear are pretty affordable. A student can walk away with a snack for less than $2.00.
- The Hungry Bear will be open during meal times, unless you request it to be closed.
- We are willing to limit the kinds of things campers can purchase in the Hungry Bear. For example, if you only want students to purchase souvenirs or limit the number of snacks they can purchase we can do that.
- It is also possible to select the Hungry Bear as an evening rotation block. This would allow each animal group to have a designated time in the store. If you choose this option, 10% of the total purchases made during the Hungry Bear rotations will be donated back to the school account of your choosing.
What is the arrival schedule?
*10:30-11:30 – Arrival (If hiking in from Goldwater Lake)
11:00-12:30 – Arrival to Camp
•A Prescott Pines staff member will greet you
•Unload luggage by the pool
•Eat lunch – sack lunches from home unless otherwise arranged
•Move into cabins
1:30 – Orientation
2:30 – Get ready for class
3:30 – First class
*If you opt to hike in from the lake:
-Students and a few chaperones/teachers are dropped off at Goldwater Lake and are guided back to camp by a Prescott Pines staff member
-The remaining chaperones/teachers ride the buses to camp and unload the luggage
-When the campers arrive, they meet their chaperones at the pool and then go eat/move in
What does the last day look like?
8:00am – Breakfast
9:00 – Meet at Chapel
•All luggage needs to be out of the cabins by 9 and taken to the pool area
9:10-11:00 – Camp Tournament
•Activities include: human foosball, nuke’m and game show
11:00 – Lunch
12:00 – Departure
•Departure time can be earlier
Can you accommodate special physical needs?
- Prescott Pines Camp is located up in the mountains so getting around can be tricky. With that being said, there are features in place to be as accommodating as possible. Most of the buildings on camp can be accessed via a series of sidewalks. Outside of the sidewalks, most of the dirt roads can be traversed but some could prove difficult for a wheelchair, scooter or walker.
The Marapai cabin has an ADA compliant room and bathroom with shower.
We are willing to work with you to transport students to and from activities on a case by case basis. Please contact Prescott Pines Camp if you think you will need assistance with transporting a student.
Will I get cell reception? Is there Wifi available?
Cell reception depends on your provider. Verizon has the best coverage at camp, with all other networks having partial to no coverage.
- We do not allow students to have their phones, but chaperones are able to carry theirs. During all classes and activities we ask that chaperones do not use their phones unless they are taking pictures. If a phone call or text must be made please step away from the group.
- Wifi is available in most of the main camp buildings and some of the cabins.
Do you accomodate special dietary needs?
- We are able to accommodate most dietary needs, both allergies and specialty diets. In order to help us best accommodate your needs please fill out the Dietary Request Form before your arrival.
- If you have highly specific or unique needs or your dietary need constitutes a serious health risk you are encouraged to bring your own food. Our dining hall staff can store that food and prepare it so long as specific cooking instructions are provided.
Preparing For Camp
How should I organize my campers and chaperones?
- We ask that you bring enough chaperones to have a ratio of 1 chaperone to every 7 students.
- Each chaperone ought to be assigned a group of students that they will be in charge of and stay with in the cabins. It will be their job to make sure the students get to and from activities and classes on time and that everyone is prepared for the day ahead. It is helpful if this chaperone is also in the same animal group as their cabin group.
- The teachers or trip leader will put the students into their specific animal and cabin groups.
- Depending on the number of students you bring, we will create a schedule that divides the group into animal groups. There can be up to 6 animal groups, named the Antelopes, Bears, Cougars, Deer, Eagles or Frogs. It is recommended that animal groups do not exceed 25 students.
What supplies do I need to bring for my students?
- Prescott Pines Camp will provide students and chaperones with the necessary supplies for each class. Each animal group will also have a box with pencils, a pencil sharpener, scissors, student journals and wristbands for all chaperones, students and teachers.
- It is helpful for teachers to bring a few extra water bottles for students who do not have one or have lost theirs. Water bottles can be purchased in the Hungry Bear Store.
- Please also bring first aid supplies that either your designated “nurse” or your chaperones carry; if your district allows parents to administer basic first aid.
What do I need to tell the camp ahead of time?
- The scheduling coordinator will send out the contract which needs to be signed and returned before the start of your trip.
- Roughly two months before the start of your trip the Outdoor Education Coordinator will send out an email with the registration form. This form will provide us with all the information we need to plan your trip. Information includes: number of students and chaperones, special needs of students, the name of your first aid person, class and evening activity selections, etc.
- Remind parents, chaperones and any teachers coming to fill out the Dietary Request Form if they have food allergies or a special diet.
- You will also need to send in your group’s Certificate of Insurance. The certificate must list Prescott Pines Camp as the certificate holder and include language indicating that Prescott Pines Camp is listed as “additional insured” for the dates of your stay with us. We must have a copy of the certificate before you arrive, or your group will not be permitted on the property. You can download a sample of this certificate here. If your district’s insurer is Valley Schools Insurance Trust, we also require individual liability release forms for your students.
What should I stress to my class before they arrive?
- Camp is school. The same rules that apply there also apply here.
- Bring warm clothes! It’s cold in the winter with potential for snow or rain. Evenings in the warmer months can also be chilly. Layers are essential as we don’t like to go inside if we don’t have to.
What information should I give out to my students and chaperons before coming?
- Print or email out the chaperone packet. This packet includes a letter from us with our expectations for them, a daily schedule, a grid schedule of classes and evening activities, a list of specific class responsibilities, and a camp map.
- Let chaperones know their animal groups, cabins and students that they will be in charge of.
- The packing list. This is a general packing list of things to bring and things to leave at home.
Useful Documents and Links
Lodging Diagrams - Pictures and Bed Assignment Sheets
Chaperone Letter - Including class responsibilities
Sample Insurance Form - This is an example of what we need from your insurance company.